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Revision Control System (RCS) is great for handling different versions of files, as is Unix's group function to handle access; however, Egroups allows for better communication and easy-to-use file management system when compared to the standard command-line Unix system. With the way the Nyquist server is heading (SSH access-text-only) using RCS and group functions only works for those with accounts on the server-there is no way of bringing a person from outside the department to observe the group without getting special access for that person. Egroups is accessible from any web browser and therefore is a little bit more open for everyone.
File Transfer Protocol (FTP) allows for a centralized location for all the files; however using a FTP server does not allow you to keep your files, messages and discussions all in one place. Separate programs are needed to keep track of communication and files.
Please e-mail Dan (daniel.tse@ualberta.ca) if you have any questions about this application note.