Parts List

The purpose of the Parts List Submission (an ungraded item) is to provide the instruction team with a comprehensive list of part numbers, sources, and costs of items that are required to prototype your project using breadboarding techniques. Although it is wise to be thorough now, please be aware that a second order will be placed at or around reading week of the Winter Term. Submission Template Please use the following spreadsheet as a template to create your parts list: XX_parts.xls. Directions for completion are included within this file. This file can be edited using OpenOffice's oocalc (available on the Linux lab computers) or MS Excel. Parts Substitutions The submitted information for all projects will be merged together by course instruction personnel. Substitutions will be made where appropriate to make use of existing parts and equipment, and to reduce costs to the course, including shipping and handling fees, volume discounts, customs, etc. You will be notified of substitutions via email. Purchases by the Group In some situations, your group may be asked to make purchase parts directly. Please only proceed down this path with written approval by the course technician or lab instructor. Reimbursement for this sort of purchase occurs at the end of the end of the project development cycle (in April of the academic year) and requires the submission of: an original receipt; and a credit card statement showing the rate of currency exchange, if applicable. Please be sure to keep the paperwork! Delivery Notification When parts arrive (likely between the terms), you will be notified via email. Grading This is an ungraded item, but requires thoroughness - missing parts or specifying parts that are obsolete, in an poor package, etc. will cause headaches almost immediately! By using the template provided, above, and following the directions therein, you will be well on your way to creating a comprehensive list. However, please ensure you: Provide a complete parts list, including all resistors and capacitors, even though these may be readily available in the lab (sometimes students help us locate better deals on parts this way!); Specify complete part numbers, which will include the "variant" if more than one exists. For example, an "N" suffix on TTL part numbers (e.g. 74HC138N) usually denotes a DIP package; Ensure that through-hole packages are used wherever possible. If it is not possible to use a through-hole package, be sure to include adapter boards so that you can breadboard a surface-mount device; Ensure that you have selected parts that will be available in the future. Design using parts that are discontinued or marked as "Not Recommended for New Designs" by the manufacturer is considered poor practice; Ensure that the vendor of the part (the seller) is reputable and will be selling the part for some time to come. Ordering from an individual off e-Bay, for instance, is considered poor practice since no one could replicate your design in the future since the e-Bay seller would likely no longer be around; Ensure that all parts are available immediately. If a key part is not available immediately, ensure that it has a reasonably short lead-time in order to accommodate course (and therefore project) requirements; Ensure that you have left enough in your project budget to allow for future expenditures. Indeed, the up-and-coming development stages will have a cost associated with them; and List all parts that have been provided to you by your client or through other sources on the page that indicates the parts are not to be ordered. This list is for you to derive a comprehensive bill of materials and replication cost of your project, and to inform course personnel that key parts have been accounted for. Submission Please submit an electronic copy of the Excel (.xls) version of this item (derived using the template provided, above) by using the EE Capstone Submission Facility by 4PM on Friday, 03 December 2010. (Any member of a group may submit on behalf of their entire group.)